Admin
admin · Ireland
If you mean an Administrative Clerk JD for a Kenyan Embassy, a suitable version would be:
Administrative Clerk – Job Description
Job Purpose
To provide efficient administrative, clerical and operational support to ensure the smooth running of the Embassy’s day-to-day activities.
Key Duties and Responsibilities
Receive, record, sort and distribute incoming and outgoing correspondence.
Maintain accurate physical and electronic filing and records-management systems.
Prepare letters, reports, minutes, forms and other routine official documents.
Handle telephone calls, emails, visitors and general enquiries professionally.
Schedule meetings, appointments and other official engagements.
Assist with preparation and coordination of meetings, events and diplomatic functions.
Maintain office stationery, supplies and equipment and raise requisitions when required.
Assist with procurement activities, including obtaining quotations and maintaining supplier records.
Prepare routine administrative and financial documents, including payment vouchers where applicable.
Maintain registers, databases and other administrative records.
Assist with travel arrangements, accommodation and logistical arrangements for officials.
Provide support to consular, finance, ICT, protocol and other Embassy sections as required.
Handle official and confidential information with appropriate discretion.
Assist in maintaining office security, including records relating to visitors and official documents.
Perform other administrative duties assigned by the supervisor.
These duties are consistent with recent Kenyan Embassy vacancies. For example, the Kenyan Embassy in Addis Ababa described its General Clerk role as including financial administration, procurement, banking and ICT support, while a recent Kenyan Embassy Washington advertisement for Administrative Assistant emphasized correspondence, records, meetings, office resources and public interaction.
K
Kenya Embassy Addis
+1
Typical Qualifications
KCSE or equivalent; a Certificate/Diploma in Business Administration, Secretarial Studies, Office Administration or a related field is an advantage.
Computer literacy, particularly Microsoft Office.
Good written and spoken English.
Strong organisational and communication skills.
Ability to maintain confidentiality and work under pressure.
Previous clerical/administrative experience is an advantage.
For a Kenyan government-style Clerical Officer II position, KCSE and a certificate in computer applications can be sufficient at entry level, although Embassy positions may set higher requirements.
P
psbkericho.co.ke
If you're applying for Administrative Clerk at the Kenya Embassy in Dublin, I can also give you the likely interview questions and model answers for the role.
K
P
Sources
Administrative Clerk – Job Description
Job Purpose
To provide efficient administrative, clerical and operational support to ensure the smooth running of the Embassy’s day-to-day activities.
Key Duties and Responsibilities
Receive, record, sort and distribute incoming and outgoing correspondence.
Maintain accurate physical and electronic filing and records-management systems.
Prepare letters, reports, minutes, forms and other routine official documents.
Handle telephone calls, emails, visitors and general enquiries professionally.
Schedule meetings, appointments and other official engagements.
Assist with preparation and coordination of meetings, events and diplomatic functions.
Maintain office stationery, supplies and equipment and raise requisitions when required.
Assist with procurement activities, including obtaining quotations and maintaining supplier records.
Prepare routine administrative and financial documents, including payment vouchers where applicable.
Maintain registers, databases and other administrative records.
Assist with travel arrangements, accommodation and logistical arrangements for officials.
Provide support to consular, finance, ICT, protocol and other Embassy sections as required.
Handle official and confidential information with appropriate discretion.
Assist in maintaining office security, including records relating to visitors and official documents.
Perform other administrative duties assigned by the supervisor.
These duties are consistent with recent Kenyan Embassy vacancies. For example, the Kenyan Embassy in Addis Ababa described its General Clerk role as including financial administration, procurement, banking and ICT support, while a recent Kenyan Embassy Washington advertisement for Administrative Assistant emphasized correspondence, records, meetings, office resources and public interaction.
K
Kenya Embassy Addis
+1
Typical Qualifications
KCSE or equivalent; a Certificate/Diploma in Business Administration, Secretarial Studies, Office Administration or a related field is an advantage.
Computer literacy, particularly Microsoft Office.
Good written and spoken English.
Strong organisational and communication skills.
Ability to maintain confidentiality and work under pressure.
Previous clerical/administrative experience is an advantage.
For a Kenyan government-style Clerical Officer II position, KCSE and a certificate in computer applications can be sufficient at entry level, although Embassy positions may set higher requirements.
P
psbkericho.co.ke
If you're applying for Administrative Clerk at the Kenya Embassy in Dublin, I can also give you the likely interview questions and model answers for the role.
K
P
Sources
Applications close 29 Aug 2026.